Upgrading from Version 6 to the Studio Organizer 7

REGISTERED USERS ONLY

Do not follow these instructions if you're upgrading from the Studio Organizer 5.
Click here for Upgrading from Version 5 instructions.

Do not follow these instructions if you are currently using Version 7 and wish to update to the latest version.
Click here for Version 7 Updating Instructions 

 

Please read these instructions from start to finish before beginning this process. Do not skip Step 17!

These instructions include a download link, password information and instructions for creating your Registration Code.

IMPORTANT!
Version 7 will be in Free Day Trial mode until you create your Registration Code as described in Step 17 below.

You can have both Version 6 and Version 7 installed on the same computer. The files are unique, and no data is transferred until you follow the steps below. Feel free to experiment with Version 7, but continue to use Version 6 for real world use. When you're ready to go live with Version 7 you can transfer your data again by repeating these instructions.

You'll need to know how to copy and paste files and open folders in order to complete these instructions. If you're not comfortable performing these steps, please ask a knowledgeable computer person to sit with you and provide hands on training.

Your Studio Organizer 6 files will remain 100% intact and unchanged when you follow these instructions.

 

ATTENDANCE RECORDING

The Studio Organizer 7 runs best of i5 or higher processors, so older computers with a lot of data attendance will take longer to process checkins using the automated attendance recording Wizards.

The solution is to export old data to an archive (that can be restored at any time), then delete the old attendance records. Use the Export Attendance Wizard on the Wizards -> Attendance screen to do this.

Or, you can upgrade your computer to an i5 or faster processor.

 

Perform these instructions only on the Primary computer that will be used to run the software. You will create a Registration Code that will be tied to this computer.

If you have any previous version of the Studio Organizer 7 installed on your computer, please DELETE it before continuing.

 

Network Users
This upgrade should be installed on your server only. After the upgrade is complete, guest computers will open the TSO7_Data.fmp12 file in the Open Remote dialog box. Since Version 7 continues to use FileMaker Pro 13, no other changes are necessary on guest computers.

Feel free to review the Networking Instructions for Version 7 if you wish.

 

 ALREADY UPGRADED?
If you have already upgraded to Version 7 and wish to transfer your data to the most current version of the Studio Organizer 7, do not follow these instructions. Click Here for Updating Instructions.

Begin Upgrading

Step 1

Open the version of the Studio Organizer 6 you are currently using with the Master account name and password.

Step 2

Go to the Wizards menu at the top of the screen, and select Backup Snapshot.

Step 3

Single click the Backup button.

Step 4

Quit the Studio Organizer 6. If asked to Backup, click Cancel.

 

IMPORTANT!
Do not complete the following steps if you have not created a current backup of your data files.

Step 5

Windows Users
Open the Studio Organizer 6 folder on your Desktop, then open the Data (Do Not Modify Contents) folder and select the two backup files.

The backup files are named:
_Backup_att.fmp12 and _Backup_data.fmp12

 

Macintosh Users
Open the Studio Organizer 6 folder and select the two backup files.

The backup files are named:
_Backup_att.fmp12 and _Backup_data.fmp12

Step 6

Copy the two backup files by selecting the files then selecting Copy from the Home or Edit menu.

 

Copy PC

 

Copy Menu

Step 7

Close the Studio Organizer 6 folders.

 

Version 6 Remains 100% Intact

We're all done with Version 6. Your Studio Organizer 6 folder is going to remain 100% intact.
No data will be deleted from these files. You can continue to use Version 6 as long as you wish.

 

Do not follow these instructions if you are currently using Version 7 and wish to update to the latest version.

Click here for Updating Instructions 

Install Version 7

 

Version 7 will be in Free Trial mode until you create your Registration Code as described in Step 17 below.

Step 8

Download the Studio Organizer 7 by clicking a link below. (Please delete any old Studio Organizer 7 folders before downloading.)

Logo | PC

Click to Download

Click to Download

Step 9

Install the Studio Organizer 7. When installation is complete, you'll have a Studio Organizer 7 folder on your Desktop.

Do not launch the software at this time.

Step 10

 

Open the Studio Organizer 7 folder.

Windows Users: Open the Data folder inside the Studio Organizer 7 folder.

Step 11

Select Paste from the Edit menu. 

This will copy the two backup files into your Studio Organizer 7 Data folder.

 

Pasted Backups PC

 

 

Paste Backups Mac

Step 12

Launch the Studio Organizer Version 7 by double clicking the Studio Organizer 7 icon or alias.

No password is required to open the software.

Step 13

Single click the Wizards button on the left side of the screen.

Step 14

Single click the Data button on the left side of the screen.

Step 15

Single click the Finish Upgrade from Studio Organizer 6 button.
(Version 7v02 or higher required.)

Click Upgrade in the dialog box that appears.

 

If you have already upgraded to Version 7 and wish to update to the most current version of the Studio Organizer 7, click the Update button. 

Your data is now being converted. After the conversion is complete you'll be required to log in with your Version 6 Master password.

 

 

Need Help?

If you run into trouble while upgrading, we'll be happy to help. Please click the ? button in Version 6 and use the Support Wizard to submit your request for help.

Please be sure to include:
The exact number of the Step in the above instructions you're performing
The exact error message or undesired result
Screenshots of error messages
Any revenant information about your computer or recent changes

Data Transfer Complete - Continue to Step 16

 

Version 7 will be in Free Trial mode until you create your Registration Code as described in Step 17 below.

Step 16

Review Password Access and Settings

Since so much has changed you'll want to be sure your users have the correct password access and tweak your Settings.

To review your Settings, click the Settings button in the left side of the screen. Review each screen and make the selections that are appropriate.

To review password access, click the School button then click on Passwords. Use the arrow buttons to review each password to be sure it has the correct access. It may be necessary to delete and re-create a staff members passwords record.

Free Trial Mode

You can now begin to use the Studio Organizer 7 as a 10 day trial user. If you'd like to register Version 7 now and remove the Free Trial limitations, please follow the instructions below to create your Registration Code.

IMPORTANT!

In Step 17 below you'll create your Registration Code and Master password.

Feel free to experiment with Version 7 as much as you like, but continue to use Version 6 for real world use until you feel comfortable about making the switch. Remember, Version 6 is still on your computer and it's been left completely intact.

Spend some time with the software and learn where the new settings are and read the New Features web page. You don't want to try to figure out what's new and what's changed when you have a line of students waiting to check in. So take your time with the transition.

When you're ready to make the switch to Version 7 follow these instructions again to convert your most recent Version 6 data. Be sure to delete the Version 7 folder before doing so.

Step 17

Registering Version 7

After you've converted your data into Version 7 you can register the software by going to the Student Info or School Info screens and clicking the Purchase button. You'll create your Registration Code and Master password. An internet connection is required.

Your Registration Code email will be sent within one business day and the software will be temporarily registered so you can get started right away. You'll also receive a reminder email containing the Master password you created when you registered the software.

If your Registration Code is current, no payment is due.

If you purchased the Studio Organizer at $14 per month and have made regular monthly payments, no payment is due.

If you purchased the Studio Organizer for $99 per year and your Registration Code has expired click here to open the $99 renewal web page.

If you purchase Version 6 by making one payment and your Registration Code has expired you can upgrade for $29. Click here to renew for $29.

 

 

Registration Pending

After completing the registration screens and logging into the software with your Master password, the software will display "Registration Pending" and you'll have complete access. Please do not submit your registration information again.


In one business day you will receive a Registration Code email with instructions for registering the software.

Learning Version 7

The instructional videos for Version 7 have not been created yet, but you can use the Version 6 videos and the built in Help.

For starters, please watch these three videos on You Tube:

Overview • the Basics • Getting Started

These videos will give you a good start and help you understand how the software was designed to be used.

The New Features page is helpful as well.

Transferring Data

You can move your data to a second computer if you wish. This is a free feature many school owners use to move their data from school to home and back again. Or to a new computer.

Click here for the Transfer Data Wizard instructions.

 

Kick the Tires

Spend some time with Version 7. Take a look at your imported data. Click through the new screens. Browse the Help articles to learn how the new features work.

Please click the Tech Support button any time you have a question.

After you've experimented with Version 7 and you're ready to make the switch DELETE the Studio Organizer 7 folder you've experimented with. You'll then transfer your data from Version 6 that you've continued to use by following these instructions again.

Need Help?

If you run into trouble while updating, we'll be happy to help. Please click the Tech Support button and use the Support Wizard to submit your request for help.

Please be sure to include:
The exact number of the Step in the above instructions you're performing
The exact error message or undesired result
Screen snapshots of error messages
Any revenant information about your computer or recent changes

No email software is required to send questions. Messages are now sent automatically from the Studio Organizer. An internet connection is required.

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