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No Obligation. No Contracts. Free email technical support.
Established, Powerful, Reliable, Evolving...
Since 1996 over 1400 martial arts schools around the globe have purchased Martial Arts Organizer. The Studio Organizer is the fifth generation of that software and contains significant improvements to meet the changing needs of the martial arts, dance, gymnastics and yoga instruction industries.
I'm not very experienced with computers. Can I use this software?
Yes, you can use the Studio Organizer, but you will want to have a computer expert install and configure the software. Since the Studio Organizer is software designed for managing a business, it's important to have a knowledgable person on staff or on call who can sit at your computer, download, install and configure the software, then provide hands on training. If you're not 100% comfortable using a computer, please do not attempt to use this or any other business software without the assistance of a computer expert. For more information about finding a computer mentor, please read This is Your Brain.
No Internet Connection Required
The Studio Organizer is not an internet based application. All of your data remains safely on your computer. No internet connection is required at your school, but you will want to have access to email for technical support and product announcements. The Studio Organizer is networkable, and you can quickly move your data data between your school computer and your home computer using the Transferring Files Wizard. See the built in Help for details.
Easily Transfer Your Data between School and Home
It's easy to take the Studio Organizer home with you for the evening. And you can even continue to record attendance at school while you use the Studio Organizer at home. This is a free feature. No additional purchase or license is required. All you need is a USB flash drive, the Wizards do all the work.
Please read "Transferring Files."
Networkable
Would you like to share the Studio Organizer on your network?
Additional hardware and software is required.
Please read "Networking the Studio Organizer."
Enter All of Your Students and Prospects
Feel free to enter as many students or prospects as you wish.
Just don't go over 64 quadrillion records or 8 terabytes of hard drive space.
(A terabyte is 1000 gigabytes.)
The Trial Version is limited to 100 student records.
Link Students
Linking students allows you to group siblings, spouses, friends or an entire family. Does Bill need to pay Suzie's tuition this month? No problem. Linking students makes it easy to access another student's information.
Powerful Reporting
The Studio Organizer contains over 50 reports. Who's past due? About to expire? Missing from class?
Keep track of attendance, finances, promotions, notes, follow ups and more...
Fast, Flexible Attendance Recording
Record attendance in seconds! Whether you want students to check themselves in, check themselves out, check into several classes in advance or record attendance after class, the Studio Organizer gives you a variety of powerful attendance recording options from fully automated to manual entry.
You can even limit the number of times a student can check in per day, week or month. And the Edit Attendance Wizard let's you quickly revise attendance entries.
Bar Code Scanner Compatible
Purchase an optional bar code scanner or slot card reader to quickly and easily record attendance. (Optional hardware sold separately.)
Create Passcodes
Each student can have their own passcode. This can be used for attendance check in or as a security question for adults picking up kids after class.
Informative, Customizable Check In Screens
Customizable Check In screens let you design the message that greets students when they check in. Let your students know when they're eligible or almost eligible to test, expired or almost expired, or past due.
Let the Studio Organizer be the gate keeper -- it can even deny access to past due or expired students. And it can be password protected to prevent tampering.
10 Student ID Card Designs
The Studio Organizer includes 10 student ID card designs, and the bar code font is included. All you need is a digital camera to take photos of your students and you can create great looking ID cards in just minutes. You can even change the font, size, style, color and spacing of the school name and address as they appear on the ID cards.
Student #'s can be automatically assigned, or customized to your own numbering system.
Create Laminated Student ID Cards
Creating laminated student ID cards has never been easier. The Studio Organizer is compatible with Avery 5361 self laminating ID cards, as well as the discontinued Avery 2951 ID cards. Your can find the 5361 ID cards at most office supply stores, or online.
Ten Birthday Songs
Your students will love the ten birthday songs from Silver Apple Media! Birthday songs are played when a student checks in the day before, the day of, or the day after a students birthday. You can even assign a unique song to each student.
Dedicate a Front Desk Computer
to Attendance Check In
Would you like to dedicate one computer just to record attendance? You can now do this without having to purchase any additional software. Read Attendance Computer: No Network Required in the Working with Data tutorial, or in the built in Help.
Point of Sale & Inventory
It's easy to create invoices for students or walk ins. Each time you print an invoice, all the items sold are automatically deducted from inventory. And finding items you'll need to restock is as simple as clicking the Reorder button.
Easy Invoicing for Any Tuition Plan
You can create invoices, statements and coupons for any tuition plan. Whether you charge weekly, monthly, annually or a fixed price for a set number of classes. The Studio Organizer will allow you create reoccurring tuition invoices for any time period, any amount. Just create an invoice then click the Duplicate button.
Then the attendance recording features will count classes and watch the dates or hours. Let the Studio Organizer keep track of who can or cannot check into class. By making the computer "the bad guy" collecting past due tuition is less troublesome.
Touch screen, Receipt Printer & Cash Drawer Compatible
The Studio Organizer is ready for optional point of sale hardware.
Click here for more information about touch screen monitors.
Click here for more information about receipt printers and cash drawers.
Multiple Styles of Instruction
Do you teach more than one style of instruction? Or maybe you mix things up a bit and offer yoga just before Tai Chi. No problem. The Studio Organizer is the solution you've been looking for.
You can create as many styles of instruction as you wish. Each style can have it's own ranking system and next test eligibility requirements. You can even designate points to be completed at each skill level.
It's easy to enroll students in styles and classes. One student ID card is all that's needed for a student to check into any class. So whether your student shows up for Hapkido or BBJ, all the information such as attendance, skill level or rank, expiration date and next test eligibility is recorded by style of instruction.
Class Schedule and Curriculum
Once you've entered your class schedule you can enroll students, create class rosters and assign skills and topics to be taught in this class, also known as curriculum.
Next Test Eligibility
You'll find the Studio Organizer is designed to be powerful and flexible and the Next Test Eligibility features are no exception. Using the AND / OR option you have ultimate control over when a student is ready to test.
For example, you can say a student is eligible to test if she has attended 20 classes OR it's been 30 days since her last test.
Or you can say she must have attended 20 classes AND have completed 100 points. Plus you can add a comments such as "Instructor approval Required."
You can set a fixed test date, a required number of points, classes, hours, days or training days since their last test and mix and match any three requirements. It's also easy to keep track of students who are almost eligible.
Record Promotions Fast
Using the Promote button you can create a test list displaying each student eligible to test and their skill level or rank. You can even print certificates in advance of the test so they can be presented after testing is completed.
After testing the Promotions Wizard helps you quickly record the promotions, print certificates, and even enroll students in new classes.
Prospects & Follow Ups
Enter as many prospects as you like. Schedule follow ups and assign them to a staff member if you wish.
Create Passwords & Limit Access
It's easy to create passwords for yourself and your staff. There are two access levels: Admin and Staff. You can select which screens a staff member can view, limit the ability to delete records, and disable passcode or time card editing.
Manage Your Staff
Staffers can clock in or out using the time card feature. There are four staff ID card designs to choose from. Staffers can also be students and check themselves into class using their staff ID card.
You can also create notes and follow ups and assign them to a staff member. Assigned notes and follow ups are confidential and cannot be view by other users with a staff access level password.
Send Emails, Create Certificates,
Print Form Letters & Envelopes
Using your existing email software you can easily send customized emails to anyone and everyone. Or you can create personalized form letters and print envelopes for any group of students. There are over 100 merge fields that allow you to insert each student's personal information into a letter, envelope, certificate or email.
FREE Email Technical Support
Asking questions is how we learn. Any time you have a question, just click the Support button on the screen where your questions occurs. The Smart Support Wizard will help you clearly and concisely describe what's happening on your computer and eliminate the guesswork. You can even include screen snapshots so tech support can see the exact error message you're seeing. It's fast and easy.
Free email tech support means you never have to worry about the cost of asking a question. It's free!
Ask a question any time night or day and get an answer fast.... usually within one business day.
Built In Help & Tutorials
Everything you need to know is built right into the software. On the Main Menu you'll find the Tutorials button. Print and read the School Setup tutorial and Guided Tour and you'll have a solid understanding of how the Studio Organizer was designed to be used.
Help is just a mouse click away. Click the Help button on any data entry screen to display the built in, searchable Help.
Built In Backup
The Studio Organizer will automatically create a backup snapshot at startup, shutdown, or whenever you wish. A dated backup folder containing your data files is automatically saved to your computer's desktop.
That means backing up to an external source, for example a USB flash drive, is as easy as copying one folder. Copy the folder, drop the flash drive in your pocket or purse, and go home each evening knowing your data is safe.
Frequent Updates
The Studio Organizer is updated and improved on a regular basis.
See the Version History to learn about the new features.
Registered users with a current Registration Code can download updates free of charge from this web site.
Click here for updating instructions.
Easy to Use, Customizable Interface
The Studio Organizer is designed to be easy to use, and easy on the eye. (Novice computer users should not attempt to manage their business using this or any other software without having the assistance of a computer expert.)
This is "software designed with the user in mind." Powerful wizards help you record payment, attendance, promotions and more. User selectable buttons and backgrounds let you customize the look and feel of the software.
Powerful, Reliable, Easy to Use, Affordable
Experience it for yourself. Try it free for 30 days. There's no obligation.
Questions?
Click the above button to email your questions.
Email is the fastest way to submit a question and receive an answer.